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Title:UVEDBA ELEKTRONSKEGA ARHIVIRANJA V PODJETJU
Authors:ID Planinšek, Matej (Author)
ID Bobek, Samo (Mentor) More about this mentor... New window
Files:.pdf VS_Planinsek_Matej_2011.pdf (631,37 KB)
MD5: A2B6C3CAFF915D3DB2436C988ED5F1F4
PID: 20.500.12556/dkum/3ac34acf-94f1-4978-82d3-1c8755414610
 
Language:Slovenian
Work type:Undergraduate thesis
Organization:EPF - Faculty of Business and Economics
Abstract:V diplomskem delu smo se osredotočili na eno izmed problematik pri uspešnem poslovanju sodobnih podjetij. Urejeno arhiviranje poslovne dokumentacije je za podjetje velik zalogaj, ki se ga je potrebno lotiti premišljeno in sistematično. Elektronsko arhiviranje nam omogoča učinkovito reševanje problema urejanja poslovne dokumentacije. Najprej smo predstavili osnovne pojme, ki so nujni tako za nadaljnjo razumevanje samega arhiviranja kot za proces. Podrobneje smo razdelali pojme, kot so dokument, vrste ter definicije dokumentarnega gradiva, vrste arhivskega gradiva, razvrščanje dokumentov na podlagi različnih meril. V naslednjem poglavju smo predstavili zakonodajo na področju teme raziskave in sicer elektronskega arhiviranja. Ker se zadnji del diplomske naloge osredotoča na vpeljevanje sistema elektronskega arhiviranja v podjetju, je poznavanje zakonodaje na tem področju nujno. Predstavili smo zakonodajo od leta 1997 dalje, ko je bil sprejet Zakon o arhivih in arhivskem gradivu. Ker ta ni urejal področja varstva elektronskega in arhivskega gradiva, je bil veliko pomembnejši zakon sprejet leta 2006 in sicer je bil to Zakon o varstvu dokumentiranega in arhivskega gradiva ter arhivih. Ker je ta zakon pomemben za naše področje raziskave, smo v diplomski nalogi posvetili več prostora ravno razlagi ter pojasnilu tega zakona. V nadaljevanju smo se dotaknili še Uredbe o varstvu dokumentiranega ter arhivskega gradiva, enotnih tehnoloških zahtev. Ker so standardi zelo pomembni predvsem na področju poenotenja pravil ter navodil za izvajanje določene dejavnosti, smo v naslednjem poglavju na kratko predstavili sam pojem standarda ter opisali pomembnejše standarde, ki se navezujejo na upravljanje z dokumentacijo ter elektronskim arhiviranjem. Nato smo predstavili samo elektronsko arhiviranje sistema, v nadaljevanju pa tudi poudarili prednosti ter slabosti takšnega načina arhiviranja. Da bi lahko temeljiteje izpostavili prednosti, smo najprej predstavili še pasti klasičega arhiviranja ter v povezavi s slabostmi elektronskega arhiviranja opisali pristop k reševanju ene izmed njih in sicer zastarelosti strojne ter programske opreme. V zadnjem delu smo predstavili primer uvedbe elektronskega arhiviranja v podjetju. Najprej smo opredelili sistem elektronskega arhiviranja v internih aktih podjetja. Nato smo preučili programsko opremo za arhiviranje dokumentov ter v nadaljevanju razdelali oblikovanje glavnega arhiva v dotičnem podjetju ter sam vnos dokumentov v glavni arhiv. Na koncu raziskave smo opredelili potrebno tehnično opremo za izvedbo ter izbrati najbolj primerno metodo skladiščenja oziroma shranjevanja samih podatkov.
Keywords:Arhiv, dokument, zakonodaja, standard, elektronsko arhiviranje, prednosti, slabosti elektronskega arhiviranja, uvedba elektronskega arhiviranja v podjetju.
Place of publishing:Štore
Publisher:[M. Planinšek]
Year of publishing:2011
PID:20.500.12556/DKUM-18527 New window
UDC:005.9
COBISS.SI-ID:10728732 New window
NUK URN:URN:SI:UM:DK:GAI5XEKU
Publication date in DKUM:13.07.2011
Views:3726
Downloads:436
Metadata:XML DC-XML DC-RDF
Categories:EPF
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Secondary language

Language:English
Title:THE IMPLEMENTATION OF ELECTRONICAL ARCHIVING IN A COMPANY
Abstract:In this thesis we focus on one of the issues in successful busineses of todays companies. Orderly archiving of business documents is a major undertaking for every company, which has to be addressed carefully and systematically. Electronic archiving allows us to effectively address the issue of managing business documentation. We first present the basic concepts that are necessary for further understanding of archiving as a process itself. We specifically determined terms such as document, document types and definitions of documentary material, types of archiving material, sorting of documents based on various criteria. In the next chapter, we presented the legislation on the topic of the research, namely electronic archiving. Since the last part of the thesis focuses on the introduction of electronic archiving in the company, knowing the legislation in this area is urgent. We've introduced legislation since 1997 when the Act of archives and archival material was passed. Since that did not regulate the protection of electronic and archival material, a much more important law was passed in 2006 as it was, the Law on the Protection of documentary and archival material and archives. Since this law is important for our field of research, we devoted more space in the thesis for interpretation and clarification of the law. In addition, we have touched on the protection of documentary and archival material, uniform technological requirements. Since the standards are very important, especially in the field of uniformity in rules and guidance for the implementation of certain activities, we briefly presented in the next section the very concept of standard as a term and describe more important standards relating to the management of documentation and electronical archiving. Then we presented the electronical archiving system, and in addition also highlighted the advantages and disadvantages of such a method of archiving. In order to thoroughly expose the benefits, we first presented disadvantages of classical archiving, and in conjunction with disadvantages of electronical archiving also described an approach to solving one of them, namely the obsolescence of hardware and software. In the last part of our thesis we presented the case of of introducing electronic archiving in the company. First we defined the system of electronical archiving in the company’s internal acts. Then we examined and determined the software for electronical archiving, and in continuation we elaborated the shaping of the main archive in the company and also entering of the documetns in the main archive. At the end of our research we also determined and identified the necessary technical equipment and the most appropriate method of storage of data itself.
Keywords:archive, document, legislation, standard, electronical archiving, the advantages, disadvantages of electronical archiving, the introduction of electronical archiving in the company.


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